Corporate Administrative Records - Digital  

Authors / CoAuthors

Abstract

The Corporate Administrative Records Collection of Geoscience Australia (GA) is a bi fold collection; consisting of electronic/digital documents and records in physical paper format. The digital collection consists of electronic information, which may be "born digital" (created using computer technology) or converted into digital form from their original format (e.g. scans of paper documents). These records are created by all GA employees and are evidence of business conducted by GA and its predecessors. The location of these digital records is in TRIM (electronic document management system). This product treats documents and records in the same way, so that end users perform the same task on all items that are stored in the system, irrespective of whether the item is a document or is to be declared as a record. The digital records can be captured in any format; e.g. excel document, word document, pdf document, emails, etc. When a user saves a document for the first time in TRIM they are prompted for metadata, which is then used to create the record.

Product Type

nonGeographicDataset

eCat Id

74599

Contact for the resource

Keywords

• Resource

( Theme )

• geoscience

( Theme )

• information management

• AU

Australian and New Zealand Standard Research Classification (ANZSRC)

• Earth Sciences

• Published_Internal

Publication Date

2001-01-01T00:00:00

Creation Date

Security Constraints

Australian Government Security ClassificationSystem    

Classification - unclassified

Legal Constraints

Creative Commons Attribution 4.0 International Licence    

Access - restricted

Use - license

Status

Purpose

Maintenance Information

continual

Topic Category

geoscientificInformation

Series Information

Lineage

Document are electronically stored in the document store via TRIM, a software installed on users PC's. Because of the seamless capture of the electronic documents the quality of the documents stored as the same as the quality of the document when they were created. Because of hte electronic nature of hte document coupled with the backup regime of the NAS there is no deteoriation of quality for electronic documents stored in TRIM. The TRIM software also has the capability to view many different file types independantly without the assitance of a third party viewer.

Parent Information

Extents

Reference System

Spatial Resolution

Service Information

Associations

Downloads and Links

Source Information

Source data not available.