Corporate Administrative Records - Physical  

Authors / CoAuthors

Abstract

The Corporate Administrative Records Collection of Geoscience Australia (GA) is a bi fold collection; consisting of electronic/digital documents and records in physical paper format. GA's corporate administrative records in physical format are created by the Records Management Unit upon request from staff members when their needs meet specific criteria. The files themselves are bound in cardboard folders and labelled and bar-coded according to their respective classification level and metadata information. Individually, the files are a detailed narrative of specific business activities; describing all of the administrative processes that occurred during an activity. The collection is organised according to a year series system; a method which has been constant throughout GA's evolution. The collection also consists of inherited physical records from various government departments. These include the AFFA series from the Department of Agriculture, Forestry and Fisheries Australia and the UB Series, sourced from the Uranium Branch. In collaboration with the relevant government departments, GA acceded custody of these series, and they are now managed in juxtaposition with the entire GA collection.

Product Type

nonGeographicDataset

eCat Id

74598

Contact for the resource

Keywords

• Resource

( Theme )

• geoscience

( Theme )

• information management

• AU

Australian and New Zealand Standard Research Classification (ANZSRC)

• Earth Sciences

• Published_Internal

Publication Date

1954-01-01T00:00:00

Creation Date

Security Constraints

Australian Government Security ClassificationSystem    

Classification - unclassified

Legal Constraints

Creative Commons Attribution 4.0 International Licence    

Access - restricted

Use - license

Status

Purpose

Maintenance Information

continual

Topic Category

geoscientificInformation

Series Information

Lineage

Hard copy files are stored in accordance with the HYPERLINK "http://www.ag.gov.au/pspf" Protective Security Policy Framework , in various containers and locations depending on the security classification of the files, and on their age. Files are stored in boxes and then organised in year series shelving; or freestanding in compactus'. Class B and C safes are used to store files bearing a relevant security classification. Those files in the possession of staff members are stored in secured personal filing cabinets, located at their desks or within their office area. The overall metadata quality of the collection is sound and follows the Australian Government Locator Service (AGLS) metadata standard (AS5044-2002). TRIM has been active in the organisation for over 10 years, and consequently the quality of metadata associated with files from the last 10 years is much more dependable, and discoverable than before the introduction of TRIM. All efforts are made to audit and update the metadata on older files, however there have been instances when historical files have been discovered where no information was stored in TRIM.

Parent Information

Extents

Reference System

Spatial Resolution

Service Information

Associations

Downloads and Links

Source Information

Geoscience Australia Staff